Important Note

This vacancy is solely for Afghan nationals; if you are not an Afghan, please do not apply; otherwise, you will be instantly rejected.

Purpose

Administrative Assistant 2 provides complex secretarial and/or administrative support.

Accountabilities & Functional responsibilities

• Supports implementation of projects and programmes.
• Produces statistics and updates data using specialized tools.
• Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among users.
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Independently carries out complex secretarial tasks.
• Assists with organizing seminars, training sessions and workshops; liaises with internal and external contacts and service providers related to their work and follows up on expenses.
• Contributes to producing tools adapted to their unit’s needs.
• Applies information-management instructions and ensures compliance with procedures, including in terms of user training (practices and tools) where needed.
• Keeps files up-to-date and ensures that records are managed properly.

Our Values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this

Reports to (role)

• Executive Assistant & IM Officer, Assistant & IM Officer, Head of Unit, Head of Sub-site, Coordinator

People management responsibilities

No

Scope & Impact

• Geographical remit: delegation-level (field) or headquarters.
• Financial remit: prepares and follows up on invoices (e.g. for meetings).
• Responds to non-standard enquiries where necessary.

Relationships

• Internally, interacts with staff within the delegation or headquarters.
• Externally, interacts with commercial providers.

Certifications / Education required

• High school diploma or equivalent training.
• Excellent command of English and/or good command of French (Diplôme approfondi de langue française level C1) depending on work location; other languages an asset.
• Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.

Professional Experience required

• Five years’ experience in a secretarial position, preferably within the ICRC.